{"id":857,"date":"2016-07-11T16:06:37","date_gmt":"2016-07-11T16:06:37","guid":{"rendered":"http:\/\/artsci.case.edu\/documentation\/?page_id=857"},"modified":"2016-07-14T19:44:21","modified_gmt":"2016-07-14T19:44:21","slug":"using-google-hangouts-for-class-meetings","status":"publish","type":"page","link":"https:\/\/artsci.case.edu\/documentation\/using-google-hangouts-for-class-meetings\/","title":{"rendered":"Using Google Hangouts for Class Meetings"},"content":{"rendered":"<div class=\"embed-vimeo\" style=\"text-align: center;\"><iframe loading=\"lazy\" src=\"https:\/\/player.vimeo.com\/video\/174227240\" width=\"600\" height=\"338\" frameborder=\"0\" webkitallowfullscreen mozallowfullscreen allowfullscreen><\/iframe><\/div>\n<p>&nbsp;<\/p>\n<p><strong>This guide will outline, step by step, how to set up a Google Hangouts meeting for use with courses. \u00a0We will do this through Google Calendar, which simplifies the setup process.<\/strong><\/p>\n<hr \/>\n<div class=\"row column-group-1\"><div class=\"col-xs-12 col-sm-12 col-md-4 col-lg-4\"><\/p>\n<p><b>Step 1. \u00a0<\/b><span style=\"font-weight: 400;\">Navigate to <\/span><b><i>webcalender.case.edu <\/i><\/b><span style=\"font-weight: 400;\">in your browser. \u00a0\u00a0You will be taken to Single Sign-on, enter your Case ID and password to login. \u00a0This will take you to your personal Google Calendar page.<\/span><\/p>\n<p>\n<\/div><div class=\"col-xs-12 col-sm-12 col-md-8 col-lg-8\"><\/p>\n<p><img loading=\"lazy\" class=\"aligncenter size-full wp-image-865\" src=\"https:\/\/artscimedia.case.edu\/wp-content\/uploads\/sites\/105\/2016\/07\/15000944\/Step-1.png\" alt=\"Step 1\" width=\"967\" height=\"609\" srcset=\"https:\/\/artscimedia.case.edu\/wp-content\/uploads\/sites\/105\/2016\/07\/15000944\/Step-1.png 967w, https:\/\/artscimedia.case.edu\/wp-content\/uploads\/sites\/105\/2016\/07\/15000944\/Step-1-600x378.png 600w, https:\/\/artscimedia.case.edu\/wp-content\/uploads\/sites\/105\/2016\/07\/15000944\/Step-1-768x484.png 768w, https:\/\/artscimedia.case.edu\/wp-content\/uploads\/sites\/105\/2016\/07\/15000944\/Step-1-500x315.png 500w\" sizes=\"(max-width: 967px) 100vw, 967px\" \/><\/p>\n<p>\n<\/div><\/div>\n<hr \/>\n<div class=\"row column-group-2\"><div class=\"col-xs-12 col-sm-12 col-md-4 col-lg-4\"><\/p>\n<p><b>Step 2. <\/b><span style=\"font-weight: 400;\">Create a new calendar event for your course session by clicking and dragging at the desired date and time. \u00a0In the speech bubble that shows up, type the name of your class, then click <\/span><b>\u201cEdit Event\u201d.<\/b><\/p>\n<p>\n<\/div><div class=\"col-xs-12 col-sm-12 col-md-8 col-lg-8\"><\/p>\n<p><img loading=\"lazy\" class=\"aligncenter size-full wp-image-866\" src=\"https:\/\/artscimedia.case.edu\/wp-content\/uploads\/sites\/105\/2016\/07\/15000940\/Step-2.png\" alt=\"Step 2\" width=\"965\" height=\"654\" srcset=\"https:\/\/artscimedia.case.edu\/wp-content\/uploads\/sites\/105\/2016\/07\/15000940\/Step-2.png 965w, https:\/\/artscimedia.case.edu\/wp-content\/uploads\/sites\/105\/2016\/07\/15000940\/Step-2-600x407.png 600w, https:\/\/artscimedia.case.edu\/wp-content\/uploads\/sites\/105\/2016\/07\/15000940\/Step-2-768x520.png 768w, https:\/\/artscimedia.case.edu\/wp-content\/uploads\/sites\/105\/2016\/07\/15000940\/Step-2-500x339.png 500w\" sizes=\"(max-width: 965px) 100vw, 965px\" \/><\/p>\n<p>\n<\/div><\/div>\n<hr \/>\n<div class=\"row column-group-3\"><div class=\"col-xs-12 col-sm-12 col-md-4 col-lg-4\"><\/p>\n<p><b>Step 3. <\/b><span style=\"font-weight: 400;\">On the <\/span><b>Edit Event <\/b><span style=\"font-weight: 400;\">page, click the <\/span><b>\u201cAdd video call\u201d <\/b><span style=\"font-weight: 400;\">link (the second field under the <\/span><b>Event Details <\/b><span style=\"font-weight: 400;\">tab). \u00a0The Google Calendar event you just created is now connected to Google Hangouts. <strong>Make sure you do this the first time you make your meeting.<\/strong><\/span><\/p>\n<p>\n<\/div><div class=\"col-xs-12 col-sm-12 col-md-8 col-lg-8\"><\/p>\n<p><img loading=\"lazy\" class=\"aligncenter size-full wp-image-867\" src=\"https:\/\/artscimedia.case.edu\/wp-content\/uploads\/sites\/105\/2016\/07\/15000938\/Step-3.png\" alt=\"Step 3\" width=\"967\" height=\"652\" srcset=\"https:\/\/artscimedia.case.edu\/wp-content\/uploads\/sites\/105\/2016\/07\/15000938\/Step-3.png 967w, https:\/\/artscimedia.case.edu\/wp-content\/uploads\/sites\/105\/2016\/07\/15000938\/Step-3-600x405.png 600w, https:\/\/artscimedia.case.edu\/wp-content\/uploads\/sites\/105\/2016\/07\/15000938\/Step-3-768x518.png 768w, https:\/\/artscimedia.case.edu\/wp-content\/uploads\/sites\/105\/2016\/07\/15000938\/Step-3-500x337.png 500w\" sizes=\"(max-width: 967px) 100vw, 967px\" \/><\/p>\n<p>\n<\/div><\/div>\n<hr \/>\n<div class=\"row column-group-4\"><div class=\"col-xs-12 col-sm-12 col-md-4 col-lg-4\"><\/p>\n<p><b>Step 4. <\/b><span style=\"font-weight: 400;\">To invite students, type their Case email addresses into the textbox to the right that is labelled \u201c<\/span><b>Add: Guests\u201d<\/b><span style=\"font-weight: 400;\">, select them from the dropdown list that pops up, and click <\/span><b>\u201cAdd\u201d <\/b><span style=\"font-weight: 400;\">or press Enter. \u00a0Repeat for as many students as you need to add.<\/span><\/p>\n<p>\n<\/div><div class=\"col-xs-12 col-sm-12 col-md-8 col-lg-8\"><\/p>\n<p><img loading=\"lazy\" class=\"aligncenter size-full wp-image-868\" src=\"https:\/\/artscimedia.case.edu\/wp-content\/uploads\/sites\/105\/2016\/07\/15000935\/Step-4.png\" alt=\"Step 4\" width=\"967\" height=\"651\" srcset=\"https:\/\/artscimedia.case.edu\/wp-content\/uploads\/sites\/105\/2016\/07\/15000935\/Step-4.png 967w, https:\/\/artscimedia.case.edu\/wp-content\/uploads\/sites\/105\/2016\/07\/15000935\/Step-4-600x404.png 600w, https:\/\/artscimedia.case.edu\/wp-content\/uploads\/sites\/105\/2016\/07\/15000935\/Step-4-768x517.png 768w, https:\/\/artscimedia.case.edu\/wp-content\/uploads\/sites\/105\/2016\/07\/15000935\/Step-4-500x337.png 500w\" sizes=\"(max-width: 967px) 100vw, 967px\" \/><\/p>\n<p>\n<\/div><\/div>\n<hr \/>\n<div class=\"row column-group-5\"><div class=\"col-xs-12 col-sm-12 col-md-4 col-lg-4\"><\/p>\n<p><b>Step 5. \u00a0<\/b><span style=\"font-weight: 400;\">\u00a0If you do not want the students to be able to add others to the Hangout, uncheck the \u201c<\/span><b>Invite Others\u201d <\/b><span style=\"font-weight: 400;\">checkbox under the guest list. \u00a0Similarly, if you do not want the students to be able to see the full guest list of the Hangout, uncheck the <\/span><b>\u201cSee guest list\u201d <\/b><span style=\"font-weight: 400;\">checkbox.<\/span><\/p>\n<p>\n<\/div><div class=\"col-xs-12 col-sm-12 col-md-8 col-lg-8\"><\/p>\n<p><img loading=\"lazy\" class=\"aligncenter size-full wp-image-869\" src=\"https:\/\/artscimedia.case.edu\/wp-content\/uploads\/sites\/105\/2016\/07\/15000933\/Step-5.png\" alt=\"Step 5\" width=\"964\" height=\"656\" srcset=\"https:\/\/artscimedia.case.edu\/wp-content\/uploads\/sites\/105\/2016\/07\/15000933\/Step-5.png 964w, https:\/\/artscimedia.case.edu\/wp-content\/uploads\/sites\/105\/2016\/07\/15000933\/Step-5-600x408.png 600w, https:\/\/artscimedia.case.edu\/wp-content\/uploads\/sites\/105\/2016\/07\/15000933\/Step-5-768x523.png 768w, https:\/\/artscimedia.case.edu\/wp-content\/uploads\/sites\/105\/2016\/07\/15000933\/Step-5-500x340.png 500w\" sizes=\"(max-width: 964px) 100vw, 964px\" \/><\/p>\n<p>\n<\/div><\/div>\n<hr \/>\n<div class=\"row column-group-6\"><div class=\"col-xs-12 col-sm-12 col-md-4 col-lg-4\"><\/p>\n<p><b>Step 6. <\/b><span style=\"font-weight: 400;\">Fill out the rest of the event details as desired. \u00a0If you would like to add a notification for both yourself and the students invited to show before the event begins, Click the <\/span><b>\u201cAdd a notification\u201d <\/b><span style=\"font-weight: 400;\">link under the \u201cEvent Color\u201d selector.<\/span><\/p>\n<p>\n<\/div><div class=\"col-xs-12 col-sm-12 col-md-8 col-lg-8\"><\/p>\n<p><img loading=\"lazy\" class=\"aligncenter size-full wp-image-870\" src=\"https:\/\/artscimedia.case.edu\/wp-content\/uploads\/sites\/105\/2016\/07\/15000932\/Step-6.png\" alt=\"Step 6\" width=\"965\" height=\"648\" srcset=\"https:\/\/artscimedia.case.edu\/wp-content\/uploads\/sites\/105\/2016\/07\/15000932\/Step-6.png 965w, https:\/\/artscimedia.case.edu\/wp-content\/uploads\/sites\/105\/2016\/07\/15000932\/Step-6-600x403.png 600w, https:\/\/artscimedia.case.edu\/wp-content\/uploads\/sites\/105\/2016\/07\/15000932\/Step-6-768x516.png 768w, https:\/\/artscimedia.case.edu\/wp-content\/uploads\/sites\/105\/2016\/07\/15000932\/Step-6-500x336.png 500w\" sizes=\"(max-width: 965px) 100vw, 965px\" \/><\/p>\n<p>\n<\/div><\/div>\n<hr \/>\n<div class=\"row column-group-7\"><div class=\"col-xs-12 col-sm-12 col-md-4 col-lg-4\"><\/p>\n<p><b>Step 7. \u00a0<\/b><span style=\"font-weight: 400;\">Click the red <\/span><b>\u201cSAVE\u201d <\/b><span style=\"font-weight: 400;\">button at the top of the screen \u2013 a popup will ask if you would like to send invitations to your students \u2013 press \u201c<\/span><b>Send\u201d <\/b><span style=\"font-weight: 400;\">to send your students a link to the meeting. \u00a0If you or your students lose the email, the Hangout can also be accessed through the calendar event by clicking on it and selecting <\/span><b>\u201cJoin Meeting\u201d<\/b><span style=\"font-weight: 400;\">.<\/span><\/p>\n<p>\n<\/div><div class=\"col-xs-12 col-sm-12 col-md-8 col-lg-8\"><\/p>\n<p><img loading=\"lazy\" class=\"aligncenter size-full wp-image-871\" src=\"https:\/\/artscimedia.case.edu\/wp-content\/uploads\/sites\/105\/2016\/07\/15000930\/Step-7.png\" alt=\"Step 7\" width=\"967\" height=\"657\" srcset=\"https:\/\/artscimedia.case.edu\/wp-content\/uploads\/sites\/105\/2016\/07\/15000930\/Step-7.png 967w, https:\/\/artscimedia.case.edu\/wp-content\/uploads\/sites\/105\/2016\/07\/15000930\/Step-7-600x408.png 600w, https:\/\/artscimedia.case.edu\/wp-content\/uploads\/sites\/105\/2016\/07\/15000930\/Step-7-768x522.png 768w, https:\/\/artscimedia.case.edu\/wp-content\/uploads\/sites\/105\/2016\/07\/15000930\/Step-7-500x340.png 500w\" sizes=\"(max-width: 967px) 100vw, 967px\" \/><\/p>\n<p>\n<\/div><\/div>\n<hr \/>\n<div class=\"row column-group-8\"><div class=\"col-xs-12 col-sm-12 col-md-4 col-lg-4\"><\/p>\n<p><b>Step 8. <\/b><span style=\"font-weight: 400;\">When you join the meeting, a new tab will be opened for the hangout. \u00a0You may be requested to install a plugin, which should download automatically &#8211; if so, follow the instructions on the bottom left corner of the page (which may vary for Windows and Mac users). \u00a0After the plugin is installed, you may need to go back to your Calendar and click \u201cJoin Meeting\u201d one more time.<\/span><\/p>\n<p>\n<\/div><div class=\"col-xs-12 col-sm-12 col-md-8 col-lg-8\"><\/p>\n<p><img loading=\"lazy\" class=\"aligncenter size-full wp-image-872\" src=\"https:\/\/artscimedia.case.edu\/wp-content\/uploads\/sites\/105\/2016\/07\/15000928\/Step-8.png\" alt=\"Step 8\" width=\"966\" height=\"658\" srcset=\"https:\/\/artscimedia.case.edu\/wp-content\/uploads\/sites\/105\/2016\/07\/15000928\/Step-8.png 966w, https:\/\/artscimedia.case.edu\/wp-content\/uploads\/sites\/105\/2016\/07\/15000928\/Step-8-600x409.png 600w, https:\/\/artscimedia.case.edu\/wp-content\/uploads\/sites\/105\/2016\/07\/15000928\/Step-8-768x523.png 768w, https:\/\/artscimedia.case.edu\/wp-content\/uploads\/sites\/105\/2016\/07\/15000928\/Step-8-500x341.png 500w\" sizes=\"(max-width: 966px) 100vw, 966px\" \/><\/p>\n<p>\n<\/div><\/div>\n<hr \/>\n<div class=\"row column-group-9\"><div class=\"col-xs-12 col-sm-12 col-md-4 col-lg-4\"><\/p>\n<p><b>Step 9. \u00a0<\/b><span style=\"font-weight: 400;\">Now in the window, you have the chance to change settings before you join the Hangout (which will also be available for the duration of the call). \u00a0You can mute the microphone or turn off the webcam with their respective buttons along the top. \u00a0If you\u2019re experiencing network difficulties, you can turn down the call resolution with the button to the right of the \u201cmute webcam\u201d button. \u00a0To change your webcam, microphone or speaker settings, click on the gear button to the right of that. \u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">When all your settings are in order, click the green <\/span><b>\u201cJoin\u201d <\/b><span style=\"font-weight: 400;\">button at the bottom of the screen.<\/span><\/p>\n<p>\n<\/div><div class=\"col-xs-12 col-sm-12 col-md-8 col-lg-8\"><\/p>\n<p><img loading=\"lazy\" class=\"aligncenter size-full wp-image-873\" src=\"https:\/\/artscimedia.case.edu\/wp-content\/uploads\/sites\/105\/2016\/07\/15000927\/Step-9.png\" alt=\"Step 9\" width=\"968\" height=\"651\" srcset=\"https:\/\/artscimedia.case.edu\/wp-content\/uploads\/sites\/105\/2016\/07\/15000927\/Step-9.png 968w, https:\/\/artscimedia.case.edu\/wp-content\/uploads\/sites\/105\/2016\/07\/15000927\/Step-9-600x404.png 600w, https:\/\/artscimedia.case.edu\/wp-content\/uploads\/sites\/105\/2016\/07\/15000927\/Step-9-768x516.png 768w, https:\/\/artscimedia.case.edu\/wp-content\/uploads\/sites\/105\/2016\/07\/15000927\/Step-9-500x336.png 500w\" sizes=\"(max-width: 968px) 100vw, 968px\" \/><\/p>\n<p>\n<\/div><\/div>\n<hr \/>\n<div class=\"row column-group-10\"><div class=\"col-xs-12 col-sm-12 col-md-4 col-lg-4\"><\/p>\n<p><b>Step 10. \u00a0<\/b><span style=\"font-weight: 400;\">If you would like to screen share (let the other call participants see what is on your screen), click the green icon on the left side of the screen, second from the top and follow the instructions of the window it opens.<\/span><\/p>\n<p>\n<\/div><div class=\"col-xs-12 col-sm-12 col-md-8 col-lg-8\"><\/p>\n<p><img loading=\"lazy\" class=\"aligncenter size-full wp-image-874\" src=\"https:\/\/artscimedia.case.edu\/wp-content\/uploads\/sites\/105\/2016\/07\/15000923\/Step-10.png\" alt=\"Step 10\" width=\"965\" height=\"650\" srcset=\"https:\/\/artscimedia.case.edu\/wp-content\/uploads\/sites\/105\/2016\/07\/15000923\/Step-10.png 965w, https:\/\/artscimedia.case.edu\/wp-content\/uploads\/sites\/105\/2016\/07\/15000923\/Step-10-600x404.png 600w, https:\/\/artscimedia.case.edu\/wp-content\/uploads\/sites\/105\/2016\/07\/15000923\/Step-10-768x517.png 768w, https:\/\/artscimedia.case.edu\/wp-content\/uploads\/sites\/105\/2016\/07\/15000923\/Step-10-500x337.png 500w\" sizes=\"(max-width: 965px) 100vw, 965px\" \/><\/p>\n<p>\n<\/div><\/div>\n<hr \/>\n<div class=\"row column-group-11\"><div class=\"col-xs-12 col-sm-12 col-md-4 col-lg-4\"><\/p>\n<p><b>Step 11. <\/b><span style=\"font-weight: 400;\">\u00a0If you would like to type to your students, share a link, or hear from your students, you can open the chat dialogue by clicking the blue icon on the top left corner of the screen.<\/span><\/p>\n<p>\n<\/div><div class=\"col-xs-12 col-sm-12 col-md-8 col-lg-8\"><\/p>\n<p><img loading=\"lazy\" class=\"aligncenter size-full wp-image-875\" src=\"https:\/\/artscimedia.case.edu\/wp-content\/uploads\/sites\/105\/2016\/07\/15000922\/Step-11.png\" alt=\"Step 11\" width=\"963\" height=\"653\" srcset=\"https:\/\/artscimedia.case.edu\/wp-content\/uploads\/sites\/105\/2016\/07\/15000922\/Step-11.png 963w, https:\/\/artscimedia.case.edu\/wp-content\/uploads\/sites\/105\/2016\/07\/15000922\/Step-11-600x407.png 600w, https:\/\/artscimedia.case.edu\/wp-content\/uploads\/sites\/105\/2016\/07\/15000922\/Step-11-768x521.png 768w, https:\/\/artscimedia.case.edu\/wp-content\/uploads\/sites\/105\/2016\/07\/15000922\/Step-11-500x339.png 500w\" sizes=\"(max-width: 963px) 100vw, 963px\" \/><\/p>\n<p>\n<\/div><\/div>\n<hr \/>\n<div class=\"row column-group-12\"><div class=\"col-xs-12 col-sm-12 col-md-4 col-lg-4\"><\/p>\n<p><b>Step 12. <\/b><span style=\"font-weight: 400;\">If at any point you need to add more students to the call, click the button to the left of the mute microphone button (Note: by default you can only add people with Case email addresses. \u00a0If you need to add someone with an external address, click the <\/span><b>\u201cChange\u201d <\/b><span style=\"font-weight: 400;\">link at the top of the Invite popup). <\/span><\/p>\n<p>\n<\/div><div class=\"col-xs-12 col-sm-12 col-md-8 col-lg-8\"><\/p>\n<p><img loading=\"lazy\" class=\"aligncenter size-full wp-image-876\" src=\"https:\/\/artscimedia.case.edu\/wp-content\/uploads\/sites\/105\/2016\/07\/15000920\/Step-12.png\" alt=\"Step 12\" width=\"964\" height=\"655\" srcset=\"https:\/\/artscimedia.case.edu\/wp-content\/uploads\/sites\/105\/2016\/07\/15000920\/Step-12.png 964w, https:\/\/artscimedia.case.edu\/wp-content\/uploads\/sites\/105\/2016\/07\/15000920\/Step-12-600x408.png 600w, https:\/\/artscimedia.case.edu\/wp-content\/uploads\/sites\/105\/2016\/07\/15000920\/Step-12-768x522.png 768w, https:\/\/artscimedia.case.edu\/wp-content\/uploads\/sites\/105\/2016\/07\/15000920\/Step-12-500x340.png 500w\" sizes=\"(max-width: 964px) 100vw, 964px\" \/><\/p>\n<p>\n<\/div><\/div>\n<p style=\"text-align: center;\"><strong><i>If you have any questions, please email Sarah Bailey at <a href=\"mailto:sarah.bailey@case.edu\">sarah.bailey@case.edu<\/a><\/i><\/strong><\/p>\n","protected":false},"excerpt":{"rendered":"<div class=\"embed-vimeo\" style=\"text-align: center;\"><iframe loading=\"lazy\" src=\"https:\/\/player.vimeo.com\/video\/174227240\" width=\"600\" height=\"338\" frameborder=\"0\" webkitallowfullscreen mozallowfullscreen allowfullscreen><\/iframe><\/div>\n<p>&nbsp;<\/p>\n<p><strong>This guide will outline, step by step, how to set up a Google Hangouts meeting for use with courses. \u00a0We will do this through Google Calendar, which simplifies the setup process.<\/strong><\/p>\n<p style=\"text-align: center;\"><strong><i>If you have any questions, please email Sarah Bailey at <a href=\"mailto:sarah.bailey@case.edu\">sarah.bailey@case.edu<\/a><\/i><\/strong><\/p>\n<p><a href=\"https:\/\/artsci.case.edu\/documentation\/using-google-hangouts-for-class-meetings\/\" class=\"more-link\">Continue reading&#8230; <span class=\"screen-reader-text\">Using Google Hangouts for Class Meetings<\/span><\/a><\/p>\n","protected":false},"author":19,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"spay_email":""},"_links":{"self":[{"href":"https:\/\/artsci.case.edu\/documentation\/wp-json\/wp\/v2\/pages\/857"}],"collection":[{"href":"https:\/\/artsci.case.edu\/documentation\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/artsci.case.edu\/documentation\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/artsci.case.edu\/documentation\/wp-json\/wp\/v2\/users\/19"}],"replies":[{"embeddable":true,"href":"https:\/\/artsci.case.edu\/documentation\/wp-json\/wp\/v2\/comments?post=857"}],"version-history":[{"count":4,"href":"https:\/\/artsci.case.edu\/documentation\/wp-json\/wp\/v2\/pages\/857\/revisions"}],"predecessor-version":[{"id":917,"href":"https:\/\/artsci.case.edu\/documentation\/wp-json\/wp\/v2\/pages\/857\/revisions\/917"}],"wp:attachment":[{"href":"https:\/\/artsci.case.edu\/documentation\/wp-json\/wp\/v2\/media?parent=857"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}