The objective of the Experiential Learning Fellowship is to encourage and support individual undergraduate student projects in the humanities, arts, and social sciences for the purpose of providing opportunities for experiential learning to students seeking a major or minor in the College of Arts and Sciences. Three funds comprise the Experiential Learning Fellowship: the Rocks, the Experiential Learning Fellowship in Anthropology, and the Traub. Although the application process for the funds is the same, each has its own eligibility requirements. Read on for that information.


Award Information

The College of Arts and Sciences intends to award up to three fellowships each year, one for each fund, beginning in spring 2008. The average award size for the Rocks, the Experiential Learning Fellowship in Anthropology, and the Traub is $5,000, noting that the Traub can award a larger fund.


What the Experiential Learning Fellowship Funds

A wide range of student projects is eligible for funding, including but not limited to support of research projects, Senior Capstone projects, travel to research conferences to present research, or project-oriented travel abroad associated with completion of majors or minors programs in the arts, humanities, and social sciences.


Student Eligibility

In general, undergraduates who meet the specific student eligibility requirements (see next section) may apply for an Experiential Learning Fellowship. Students may apply for only one of three funds in a given year and can receive more than one award during their undergraduate careers.


Specific Student Eligibility Requirements

  • The Rocks: Undergraduates who have declared a major or minor in programs offered by any of the following academic departments are eligible to apply: art history and art, classics, English, modern languages and literatures, music, and theatre and dance.In addition, students who have declared their intent of pursuing a major or minor in any of the college’s interdisciplinary programs in which faculty from the arts, humanities or social sciences departments listed above participate as program faculty are also eligible to apply.
  • The Experiential Learning Fellowship in Anthropology: Undergraduates who have declared a major in Anthropology, have obtained at least sophomore status, hold at least an overall GPA of at least. 3.0, and have completed a minimum of 12 credits in anthropology, including ANTH 102 (Being Human: An Introduction to Social and Cultural Anthropology) are eligible to apply.
  • The Traub: The George S. Traub Memorial Undergraduate Research Fund was established to support declared majors who are pursuing degrees offered by the College of Arts and Sciences related to the history, politics, public policy, or economics of the Northern Ohio region.


What the Experiential Learning Fellowship Program Does Not Fund

The Rocks, Experiential Learning Fellowship in Anthropology, and Traub funds may not be used for any purchase not contained within a proposal’s committee-approved budget.

Specifically, the Experiential Learning Fellowship will not fund high-technology equipment including but not limited to the following: still or moving image cameras and accessorial equipment, cell phones, and computers and computer accessorials. Obtaining use of such equipment is the responsibility of the fellows. If you have questions about this restriction, please contact Aleksandar Zivic at aleksandar.zivic@case.edu.


How to Apply for an Experiential Learning Fellowship

The Rocks and Traub Application Procedure

  • Faculty Sponsor/Letter of Recommendation: Identify a faculty sponsor. The faculty sponsor must hold a faculty appointment in the department(s) stipulated by the fund and/or be serving within an interdisciplinary program for which you are applying. Meet with your sponsor to discuss your proposal idea and how to structure your application. Your sponsor should meet with you during the planning process, addressing issues that might be raised by the fellowship selection committee, such as the proposal’s feasibility (e.g., the need for IRB approval, documentation of collaboration with outside experts, etc.), budget specifics, proposal narrative, etc. Your faculty sponsor will be required to submit a form and letter of recommendation electronically to aleksandar.zivic@case.edu by the deadline.
  • Application: Submit the Rocks/Traub Experiential Learning application electronically to aleksandar.zivic@case.edu by the deadline.
      •  A description of the goals or objectives of your project or experience
      • An overview of activities that will be conducted to achieve the goals and objectives stated in the proposal. In this overview, explain how you have or will address issues that are critical to the proposal’s implementation (e.g., IRB approval, letters of collaboration, etc.)
      • An outline of your ideas to report on the completed project or experience at a forum open to the University community. Include in this section a brief discussion of the potential format (seminar, poster, etc.) and forum (departmental seminar, Research ShowCase, SOURCE Symposium, etc.) that you plan to use.
    • An itemized budget. Include a justification for these expenses. *Not Needed if applying for Summer 2020 
  • Evaluation and Selection: A selection committee for both funds will be convened by an associate dean in the College of Arts and Sciences or a designated chair. The committee will consist of the associate dean or designated chair and three selected faculty members from the arts, humanities, and social sciences departments. Committee members will read the proposals, convene to discuss and evaluate each one, and make the decision which proposals to fund. Students will be notified of the committee’s decision within four weeks of the deadline.
  • Deadline: June 12, 2020
  • View the application online


The Experiential Learning Fellowship in Anthropology Application Procedure

Application Procedure:
  • Identify an Anthropology faculty sponsor and submit the application to Professor Janet McGrath, 211 Mather Memorial. Electronic proposals to janet.mcgrath@case.edu are preferred but not required. You may need to obtain approval from the university’s Institutional Review Board (IRB). If so, work with your faculty sponsor to obtain IRB approval.
  • Complete the cover sheet (application) and include it with your application. Include a maximum 1000-word proposal describing your proposed project. Your description must include the following sections:
    • (a) an introduction in which you provide a brief background for your project, including its anthropological relevance, and a clear statement of your primary thesis/goal
    • (b) a detailed description of your proposed methods, including a description of how you will obtain a sample
    • (c) a detailed budget. The department will provide some basic electronic resources, including a netbook computer, camera and digital recorders. These do not need to be included in the budget.
  • Submit the completed application to Professor McGrath, again preferably electronically. You will need to receive approval from the relevant authorities in the country where you wish to do research. A copy of an approval letter is not required for the initial application but is required before funds will be released.
  •  Application Deadline: TBA
  • Letter of Recommendation: One letter of recommendation describing the qualifications of the applicant and the feasibility of the proposal must be submitted to Professor Janet McGrath, 211 Mather Memorial. Electronic proposals to janet.mcgrath@case.edu are preferred but not required. The letter of recommendation will normally be written by the faculty sponsor but it may be written by anyone with appropriate expertise to evaluate the project


Deadlines and Important Dates

Call for proposals and announcements: usually between January 1 and February 16

Deadlines for Summer 2020

Rocks: June 12, 2020

Traub: June 12, 2020

Experiential Learning Fellowship in Anthropology: TBA


Awards are announced within four weeks of deadline.

Deadlines are strictly enforced. It is the student’s responsibility to ensure all documents are submitted by the deadline, or the application will be deemed incomplete and will not be considered for funding.



If You Are Funded

Accessing Funds: Recipients of an Experiential Learning Fellowship will access funds on a reimbursement basis through the dean’s office in the College of Arts and Sciences. That is, students will incur the cost of their projects and seek reimbursement from the College of Arts and Sciences. An exception to this policy is travel: the university will pay for a student’s fare directly to a travel agent once a student has worked with an agent to establish an itinerary. The college’s grant administrator for the Experiential Learning Fellowship is Aleksandar Zivic (aleksandar.zivic@case.edu) who will process all reimbursement requests and arrange for travel payment. Aleksandar will provide fellows with required forms contained within the reimbursement system.

Funded projects must be completed, and the fund’s account closed, prior to a fellow’s graduation date.

Progress Report Requirements: Experiential Learning Fellowship recipients are required to report on their completed projects and fellowship experiences at a forum open to the University community. In addition, recipients must submit semi-annual progress reports to the grant administrator in the College of Arts and Sciences, usually due six months and one year (if applicable) out from the date of the letter of acceptance.

Ongoing Reporting Requirements: If a recipient wishes to adjust an already approved budget, requests for adjustments and revisions to approved budgets must be communicated and submitted to the grants administrator, Aleksandar Zivic (aleksandar.zivic@case.edu) and then be approved by the dean in the College of Arts and Sciences who oversees these funds. If a recipient for whatever reason wishes/needs to adjust his/her scope of her project, that too must first be communicated to Lindsey.